Procurement Agent II
ABOUT FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
POSITION DESCRIPTION
The Herbert Wertheim College of Medicine is currently seeking a Procurement Agent II to join our team of professionals.
Duties include:
- Prepares requisitions and works closely with the Central Procurement Department in preparing and processing purchase orders and change orders.
- Procures commodities and services in accordance with State law and University rules, regulations, and policies.
- Assists with preparing and/or reviewing documented quotes.
- Makes recommendations on purchasing actions and methods and prepares and maintains supporting documentation.
- Assists with the supplier registration process as needed.
- Assists with the contract review process to ensure compliance with university, state and local laws, as needed.
- Assists with the preparation, review, distribution and maintenance of the documentation related to the procurement processes.
- Monitors Herbert Wertheim College of Medicine (HWCOM) contracts and works directly with Academic Health Centers Legal team to get the contracts reviewed, updated and executed.
- Analyzes department requisitions and purchase orders for completeness and to ensure compliance.
- Assists with monitoring and maintaining the finances for the Herbert Wertheim College of Medicine (HWCOM); makes sure invoices are paid on time using various payment methods. Assists with systemically entering, tracking and processing expenses.
- Processes all internal payments for HWCOM and its Foundation accounts.
- In collaboration with the Central Procurement Department, orients the University community and suppliers to State and University purchasing rules, regulations, and policies to ensure compliance and provides guidance on day-to-day procurement activities for HWCOM.
- Serves as an approver on selected Commodity cards. Assures that expenses are coded to the respective accounts and that they meet and are aligned with the University's Commodity Policy and Procedures for allowable operating expenses.
- Provides support to the financial operations of HWCOM's Finance and Administration department in areas such as catering requests, travel requests, and expense reimbursements.
- Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
MINIMUM QUALIFICATIONS
Bachelor's degree and three (3) years of related experience or Master's degree and one (1) year of related experience.
DESIRED QUALIFICATIONS
Previous experience working within procurement in the public sector preferred
TO APPLY
To apply, please visit us on-line at https://hr.fiu.edu/careers/, click on “Prospective Employees” or “Current Employees” and search for job opening ID 529249.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.